Top 10 video conferencing tips and tricks for people working from home
Most offices have allowed their employees to work from
home because of the outbreak of the coronary virus epidemic. All major office
meetings and discussions are being conducted through video conferencing apps.
At this point, video conferencing is the best way to stay
connected with your colleagues and quickly share important information.
However, before starting a video call, there are several things you need to
make sure that make the most of it.
Remember these points
·
Use the best video conferencing app
·
Stable Internet connection
·
Get acquainted with video conference
application features
·
Share the plan with the team in advance
·
Timeliness is the key to success
·
Remove interruptions
·
Use appropriate illumination
·
Wear a clean dress
·
Use proper video conferencing etiquette
Time zone matters, a lot!
Top 10 video conferencing tips and tricks |
1. Use the best video conferencing app
You need to remember that you need to choose the app
wisely for a productive video conference. You can list our best video
conferencing applications and choose the one that best suits your needs.
An appropriate video-conferencing application should have
a user-friendly interface and basic features such as screen sharing, chat
windows, and also make sure you are using the latest version of a video
conferencing app, as you may miss some interesting features. Features in this
version and any bugs X.
2. Stable Internet connection
A good network connection is not a luxury when you need
to attend or conduct a professional meeting. An Internet connection with low
bandwidth can cause visual disturbances and reduce audio quality. This will
eventually result in poor communication and will also affect the productivity
of the meeting.
3. Get familiar with
the features of the video conference app
Before starting a meeting call or attending a video conference,
make sure that you have familiar knowledge of the functionality of the
application familiar with the initial task of the application, and will save
your time during the video conference.
For example, you should know how to mute or unmute a call,
key keyboard shortcuts, and features such as screen sharing in the app.
3) Share the plan with the team in advance
Your colleagues need to know their purpose before the
meeting begins. So, sharing a plan before the meeting begins ensures that those
who are going to attend the meeting know the purpose behind it.
You can share the plan in the form of a PDF or a document
via email or an instant messaging app.
5. Timeliness is the
key to success
Timeliness plays a key role in the video conference. In
most cases, participants are notified in a timely manner about a scheduled
meeting. You should try to attend a video conference within the specified time,
otherwise, it will delay the schedule of other participants.
Cleaning the camera lens on your laptop, webcam or mobile
is essential even before attending a meeting because any dirt on the lens can
ruin the show.
Well, if you're using zoom meetings for video
conferencing, you can use different backgrounds available in the app so you
don't have to worry about your background. The Microsoft team has also added
similar features that let you change your background.
In addition, you can add customized backgrounds to zoom
meetings that can help personalize your video call screen as you like.
And the main thing is if you are attending a professional
meeting through your smartphone, simply switch to silent mode. Call or message
notifications can cause a lot of turmoil in the video conference.
6. Remove the confusion
You should be sure that once you are ready for the video
conference, the background should be free of anything that may catch the
attention of the participants. Any obstacles to your camera frame should be
removed before starting or joining a meeting.
7. Use proper illumination
When you are going to attend a video call, you need to
check that you are sitting in the right light. A bright light in the background
can distract your webcam and make you look even more glamorous in the video.
Your camera angle and your posture should be taken care of
when attending a video conference. The camera should be positioned so that
participants can see your face. Your posture defines your attention when
attending a meeting, so you should sit or lie down while making a video call
and try to sit up straight and feel powerful.
8. Dress properly
If you have to attend a meeting in your office, you are
not going to do it in shorts and tees. The same rule applies to a video
conference, and you should dress appropriately before attending a video conference
because your boss may not like your multi-colored T-shirt.
9. Use appropriate video conferencing etiquette
Be it real life or video conferences, etiquette is very
important. A set of rules should be followed during the video conference to be
professional and productive.
First, if the meeting is recorded, all participants should
be notified before it begins. This way, they will avoid any private
conversation after attending the meeting.
Another important thing to remember is that all participants
except the person who is speaking should mute their mic so that there is no
hassle. Any obstacle can also distract the speaker and the other audience.
10. The Time zone matters too much!
It can happen that you and your client include different
countries and time zones. Some people may follow the concept of Daylight Saving
Time (DST) which further increases the confusion.
You should keep time zones in mind before conducting a
meeting or sending out calendar invitations as time should be appropriate for
other participants. Wrong time zones can cause a lot of chaos and it will also
hinder your productivity.
You can follow the tips and tricks outlined above to make
your meetings more productive. These are simple tips that will improve the
experience of working from home because of the outbreak of the coronavirus
epidemic.
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