How to Use Whiteboard in Microsoft Teams
In response to Slack's growing popularity, Microsoft has finally announced the Microsoft team for organizations. Additionally, software giants continue to add new features to teams. While it competes closely with Slack, Zoom, and others, Microsoft highlights collaboration as a specific component of the Teams app rights when it comes to collaboration, allowing Microsoft Team users to create a whiteboard, share it, and chat while collaborating.
Microsoft has added custom backgrounds for video calls, pop-up chat and meeting windows, Outlook plug-ins, and more. Among them, Whiteboard is one of the best features for efficiently collaborating with team members. Microsoft teams already allow administrators to share the screen with their members. If you want to exchange ideas with participants, you can choose the whiteboard feature during videos.
The whiteboard feature is only available for desktop applications. In this post, we will go through the features of how to access Whiteboard in Microsoft Team and other tips and tricks related to video calling in Team software.
How to access the whiteboard on the Microsoft team
As mentioned above, Microsoft's Whiteboard is only available for desktop applications and not for mobile applications. When using the Microsoft team on Windows or Mac, Whiteboard cannot be used to chat directly with any team member. It is only available on Team Channels. Follow the steps below to use it.
Step 1: From the Microsoft Team application, click the Teams tab in the sidebar. Select a team from there and go to the relevant channel.
Step 2: To add a new channel, click the three-dot menu next to the team name and create a channel. Add members to it.
Step 3: In the menu at the bottom of the channel, you will now see the combined option. Press it and it will start a group video call between the group members. Before you start a video call, you can add any relevant topics.
Step 4: On the video call screen, you'll notice a toolbar that gives you access to features like mute, background effects, chat functions, and screen sharing.
Step 5: Select the Screen Sharing option and it will ask you to select from your current desktop, open Windows, browse files from PowerPoint Slides, PC / Mac, other Team Channels or OneDrive.
Step 6: At the end, you will see the Whiteboard section, which offers two options: Microsoft Whiteboard and Invasion Freehand. Choose Microsoft Whiteboard and it will open the Whiteboard for you.
Invasion is a dedicated UI / UX design tool that designers use to design user interfaces and their freehand tool is similar to Microsoft Whiteboard.
Whiteboard drawing feature
Microsoft provides a variety of drawing options when using Whiteboard. You can use the standard pen tool red, black, blue, and green to demonstrate the technique.
You can also use the Eraser tool, which lets you remove the irrelevant part from the whiteboard. Moving tools are my favorite. You can use it to move the board or put it in a specific section.
Since trackpads on Windows laptops can be a mixed bag, I recommend using the mouse to draw or scribble using the pen tool.
After finishing the brilliant work, you may want to save the images and rough ideas as images on your PC or Mac. To do this, tap the settings icon in the top right corner and select Export Image as SVG.
Share whiteboard and chat
When sharing your screen, you can ask others to join the stream. Tap the share button at the top and it will create a sharing link. Share these for others to attend.
You can use chat, mute, and invite other group members to the whiteboard. Microsoft Teams has added all the practical options to the whiteboard to ensure that you don't have to leave the stream to activate the administrator.
Mute lets you mute audio from your side. The chat function is my favorite. The side window inside the whiteboard opens and lets you chat with team members. This is the best way to communicate directly with team members and they can talk to each other while sharing the whiteboard screen. After the call ends, you'll see all chat history on the channel, including the name of the meeting.
From the Members tab you can invite current users of the meeting, user suggestions, and even members of other channels.
Conclusion
Microsoft Whiteboard is also not perfect. It is not possible to add predefined text and shapes such as circles, arrows, lines, squares or whiteboards. There is no support for image editing. Hopefully, future updates will bring these options.
Welcome to our blog “CYBER SUGGEST“. Debmalya Datta is a professional Blogger, Developer, Social Media Influencer, Digital Marketer and Entrepreneur. He loves doing work which makes him happy, that’s why he choose Blogging and Educate people. You will love exploring educational stuff on our blog. Live your dreams as much as you can. Be a SHAMELESS SELF-PROMOTER
ConversionConversion EmoticonEmoticon