Steps To Enable And Use Email Templates In Gmail
In a workplace email becomes a common means of communication and sharing work reports. In many instances, emails sent to coworkers have the same text written in the mail body, only the attachments are different.
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| Steps To Enable And Use Email Templates In Gmail |
These can be congratulatory emails, greeting emails or emails that users send reports and documents with the same email content - "Please look for files attached to this email.
After a while it becomes annoying to write the same email over and over again or even copy it when a new email is being composed.
Using email templates can save you from the hassle of creating an email template that can be repeatedly sent to different users. This will save you some time while composing the email and will probably not bother you anymore.
Read more: How to disable Gmail app and Google meeting on web
Here's how you can enable email templates in Gmail and use them more efficiently:
How to enable templates in email?
Templates are disabled by default in your Gmail account. You need to enable it through Gmail Advanced settings before you can start using it. Follow this step-by-step guide to enable templates in Gmail:
Step 1: Go to the Settings Cog button at the top right of the Gmail taskbar.
Step 2: From the drop-down menu, select the View all settings option.
How to enable templates in email
Step 3: From there, go to the Advanced menu in Gmail Settings.
Advanced menu
Step 4: Scroll down the menu. There you will see the template option set as disabled click on the enable button.
Click the Disable button
Step 5: Save the new settings.
How to create an email template in Gmail?
Email templates are protected by a combination of emails with the same content in the mail body. These compiled emails can be used again and again without typing and instead, can be pulled directly from your template list. Here's how to build it to improve your productivity in Gmail:
Step 1: Click the Compose button.
Step 2: Draft your email by typing in the email content.
Step 3: Now, before you save your draft, click the vertical ellipses (three-dot button) at the bottom right of the email composition box.
How to create an email template in Gmail
Step 4: Click on Templates, and from the results side menu, click Save Template as Draft.
Step 5: Click Save as New Template Since this is the first template created, you will not be able to overwrite any of the old ones (we will get to that later in this article).
Step :: Enter the name of your template and click save. Your new template has been created.
How to overwrite a previous template?
Here's how you can overwrite a template in Gmail by overwriting a template account to change the email content of a particular template and save it to a previously saved template without creating a new one:
Step 1: Click on the composition and draft a modified email with fresh content.
Step 2: Click on the vertical ellipses (three-dot button) at the bottom right of the Email Compose box.
Step 3: Click on Templates, and from the results side menu, click Save Template as Draft
Step 4: From there click on the name of your previously saved email template under Overwrite Template.
Step 5: Click Save.
Click Save
How to insert a template to use it?
Inserting the template is a simple process. You'll see how using a template for email can be both time-saving and stress-free:
Step 1: Start composing email.
Step 2: Click the vertical ellipse (three dot button) at the bottom right of the Email Compose box.
Step 3: Click on the templates and click on the Inset template from the resulting menu.
How to insert a template to use it
Now, the selected template will be attached to your new email. You can further format it and attach the required documents before sending it to the recipient. That way, you avoid the hassle of typing compelling content over and over again.
How to delete an email template in Gmail?
If you no longer want to use it, then deleting a template is the right choice. Here's how you can delete a Gmail template when you're not using it:
Step 1: Start composing email.
Step 2: Click the vertical ellipse (three dot button) at the bottom right of the Email Compose box.
Step 3: Click on Templates, and from the results side menu, click Delete Templates.
Step 4: In the next step, click on the name of the template you want to permanently delete.
How to delete an email template in Gmail
Thus, Gmail templates can be very helpful for users whose daily emails require extra work or may be for personal use with the same content.
Welcome to our blog “CYBER SUGGEST“. Debmalya Datta is a professional Blogger, Developer, Social Media Influencer, Digital Marketer and Entrepreneur. He loves doing work which makes him happy, that’s why he choose Blogging and Educate people. You will love exploring educational stuff on our blog. Live your dreams as much as you can. Be a SHAMELESS SELF-PROMOTER
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